9 tips for managing your time more productively

Make the most of your time, and increase efficiency.

If you're missing deadlines or feel like your to-do list never gets shorter...You're not by yourself. In this day and age, proper time management appears to be both important and elusive—a daily goal that is always just slightly out of grasp.

Daily productivity, it turns out, is both a science and an art. To make the most of your time, you must discover a system that works for you, tools to supplement your processes, and, more often than not, a mentality shift: away from distracted thinking and disorganization and toward clarity and deliberate action.

Significance of Time Management

What are your motivations for wanting to improve your time management skills? What would these abilities enable you to accomplish?

For starters, efficient time management has a significant impact on your satisfaction. Work that is more efficient results in less stress and faster production. Tick off your daily to-do list, and you'll soon be able to cross off broader life goals, leading to a general sense of greater confidence.

Improve time management

Unfortunately, if time management is not second nature to you, you will require a method. And because the majority of working individuals do not have one, installing one involves a conscious effort and a shift in behaviours.

We'll provide you nine time management strategies in three key areas: effective planning, efficient work, and consistency.

Use these to develop long-term time management practices that will increase your productivity and keep you on schedule.


1. Settings Goals

Starting with the large view may be contradictory, but bear with us. Clear your mind and develop a list of long-term goals before beginning any work on any project. Setting objectives, particularly SMART goals, can assist you in tracking progress, avoiding procrastination, and expanding your chances.

Most importantly, having defined goals will assist you in prioritizing your projects and tasks—your time is limited, and you need an easy way to separate the mission-critical from the "meh."

Define your objectives. Here's a brief review on the SMART framework, which is incredibly adaptable and can be used to achieve practically any objective. To use this framework, you must answer the following questions:

  • Specific: Have you stated all of the elements of your desired outcome?
  • Measurable: How will you know when you've met your objective, and how will you keep track of it?
  • Attainable: Is your objective attainable? Do you have the necessary time, finances, and skills?
  • Relevant: Is your aim relevant to your overall work and life priorities?
  • Time-bound: What is the deadline for completing this goal?

2. Prioritise tasks

Now that you've established your objectives, let's utilise them to prioritise. One of the most essential things you can do to enhance your time management abilities is to prioritise chores. If you make a practise of routinely prioritizing—whether it's once a quarter or once a day—you'll find yourself spending more time on what matters and less time on what doesn't.

Let’s examine how to determine urgency among your task or how to define prioritisation. The Eisenhower time matrix utilised it to determine which chores were high-priority. Eisenhower template assists you in categorising tasks as "important" vs. "not important," and "urgent" vs. "not urgent."

Eisenhower time matrix
Eisenhower time matrix

3. Time boundaries

After you've prioritised your responsibilities, Lets to put up some time boundaries  around them.

According to neuropsychologist Dr. David Nowell, creating boundaries is essential for time management. It may seem simple, but saying yes to one activity implies saying no to another.

Which tasks or objectives are the most important for the day or week? Schedule appropriate times to work on them on your schedule. When you set time limits for yourself, your brain is less prone to make rash judgments. If you practise saying no to trivial jobs and distractions, you'll be more likely to complete your duties within the allocated time.

4. Get Organised

Keeping physical and digital workplaces organised is always beneficial to productivity. Instead of wasting time hunting for documentation, you'll have everything you need to get started right away.

Clean your desk area at the end of each day; it will help your mental clarity to view an uncluttered workstation first thing in the morning.

Deep clean and re-organize once a month, a schedule that encourages you to inventory old files, papers, and other clutter.

Every day, you should also clean up your digital life. Perhaps your system consists of a series of simple desktop folders, one for each project. Clear the desktop of garbage, old papers, or emails at the end of the day.


5. Habit of One

Humans aren't particularly good at multitasking. Researchers discovered that multitasking might reduce your productivity by 40%

Concentrate on a single job, accomplish it to the best of your abilities, and then go on to the next.

Setting time limits, as mentioned in step 3, will help you focus on one item. You are less likely to be tugged in several ways if you know that each work has its own time allotted to it.

Habit of one for time management

6. Delegate or Automate Task

Examine your task carefully to free up time. Delegate work that capitalise on the abilities of your teammates or employees, and then determine which jobs may be automated.

7. Distraction should be avoided.

According to a studies, even momentary interruptions reduce productivity. It might take up to 20 minutes to regain attention after being distracted.

Combating distractions begins with identifying and removing them.

Here are some pointers to help you win the distraction game:

  • Turn off all notifications on your devices. You may just silence your phone or place it in a different location from your workstation. Or best is to turn off alert of your devices. On a laptop or desktop, all operating system provide turning off notification for certain time limit, start using it.
  • Set clear limits. When we work from home, the border between your professional and personal lives is blurred. If you work in an office, you may have an open layout that allow your coworkers to visit. In both cases, disruptions are only a Slack message or an email away. Decide on a "focus time", put on your noise-cancelling headphones, put a "away" note in your calendar—and get to work.
  • Reduce your deadlines. If you think you've left yourself too much time to complete a task, cut it down in multiple parts & assign different time to it. Often time the more time you allow yourself for a task, the more probable it is that you will delay so divide wisely.


8. Practise Good Habits

Developing new habits might be difficult.

Try rewarding yourself with a small treat or a movie after work every time you steer in the correct direction. Maintain a target scorecard and keep track of your daily successes.

Finding an accountability partner or joining a group with similar objectives might also assist you in staying on track.

9. Reduce Stress

How many hours do you spend each week worrying? According to the Harvard Business Review, 61% of professionals are now on the verge of burnout.

While certain pressures in life cannot be avoided, controlling work-related stress can enhance your productivity in the long run.

Simple behaviours such as incorporating small breaks into your workday or breaking down challenging activities into digestible chunks can help relieve tension and relax your mind.

In the End

Forge ahead once you've honed your time management abilities by removing distractions, avoiding distractions, and altering your routines. You've put in the effort; now it's time to maintain your concentration and prosper.

Related Posts